Using Corporate Incentive Travel Services: 10 Frequently Asked Questions

Corporate incentive travel group of people sitting on a rock

Rewarding Excellence with Unforgettable Experiences

Corporate incentive travel services are crafted to offer companies luxurious and unique trips, rewarding employees for achieving business goals or hitting targets. These trips not only foster team spirit, but also create memorable experiences, motivating employees to aim for future rewards.

If you’re considering corporate incentive travel for the first time, you might have a few questions. We’re here to address some of the most common queries about our services.

“The motivational appeal of group incentive travel continues to be exceptionally strong, with 91% of respondents describing a group incentive travel experience as ‘very’ or ‘extremely’ motivating.”

Incentive Research Foundation

How do we determine who qualifies for the trip?

While many companies set their own criteria, we’re happy to provide successful examples from other organisations. Once you decide on the number of potential qualifiers, setting the criteria becomes easier. Clear communication is key – ensure everyone involved understands how to earn their spot. Our platform integration can help by displaying a live results table.

Do you organise trips to international destinations?

Corporate incentive travel man at elephant sanctuary
Photo by Trinity Treft on Unsplash

Absolutely! We offer services for both UK and international destinations. Provided it’s safe to travel, we’ll ensure you reach your destination in style, and enjoy every moment. We like to ensure our itineraries celebrate and reflect local culture, and encourage groups to explore as much of the destination as possible.

How do we select the perfect destination?

Discuss your needs with our team, and we’ll suggest suitable destinations. We’ll provide cost comparisons, allowing you to make an informed decision with your team. All proposals are customised to meet your group’s needs, but it’s always useful to have an idea of your budget to get us started. It’s good to keep a few things in mind when considering a desintation;

  1. Duration – you don’t want to send your team on a long haul flight for a couple of days! If you have limited time, keep it close to home. We can recommend the top destinations for a short-haul trip.
  2. Flights – not all destinations have international airports, and this is made even more complicated when it comes to delegates travelling from different countries. We thoroughly research flight schedules to make sure your guests can arrive and depart in a timely manner.
  3. Activities – if you have a clear vision on something you want to include in your itinerary, it’s good to consider this in advance and let us know so we can make sure it happens!

Our team have been around the world (probably twice!) with groups over the years, from Las Vegas to Lisbon and Hong Kong to Hawaii. Check out some of our travel blogs written by our corporate incentive travel team here for some inspiration.

Who handles hotel and travel reservations?

Leave the logistics to us. With over 30 years of experience in airline and hotel negotiations, we handle all reservations. We’ll help you choose travel methods and accommodation that will make the trip truly unique. If you plan to hold a conference, we can narrow down venues to those that meets your requirements.

Can you curate an itinerary of activities?

Indeed, we specialise in creating itineraries that deliver the “wow factor”. From start to finish, your travellers will be amazed by the activities we plan. How about a private cooking class in Rome? Or glacier hiking in Iceland? We love to include unique experiences that not only inspire, but also reflect your guest demographic.

Top tip: Include authentic dining experiences like nordic cuisine inside a glacier, or Tapas down Las Ramblas!

How long do these trips typically last?

The duration is entirely up to you, depending on your budget and what you believe constitutes a meaningful incentive. Most trips last several days, providing ample time to enjoy the destination. Remember it’s best to consider the shorter the trip, the closer to home it should be.

As an incentive travel agency, do you offer sustainable solutions?

We understand the importance of ensuring your trip is as eco-friendly as possible, which is why we offer a whole range of more sustainable travel options such as;

  • Carbon offsetting
  • Eco-friendly hotel options
  • Low-carbon travel solutions
  • Advice on the most eco-friendly destinations
  • Parntnership with trusted local suppliers
  • Digital solutions
  • Local conservation activities

What role does your on-site travel staff play?

Our on-site staff can accompany you to manage any unexpected needs and ensure the itinerary runs smoothly, allowing you to relax and enjoy the experience. We provide end-to-end logistical management, from airport arrivals to departure transfers.

What services does Active Consultancy offer for Corporate Incentive Travel?

We handle everything: programme design, flights, transfers, hotels, excursions, décor, branded items, entertainment, communications planning, websites and more. Whether you need comprehensive support or just a few services, we can tailor our involvement to your needs. Explore more here.

What is the minimum group size?

Group incentive travel start at 10 rooms, with no upper limit – we can even book entire resorts if needed. We’ve managed groups from a handful to hundreds. For smaller groups, it would be considered a holiday booking rather than a fully managed trip, but don’t worry, we can handle that too!

Corporate incentive travel group walking up a mountain on a dirt road
Photo by Luke Porter on Unsplash

How do we book?

Simply contact us. We handle all negotiations with vendors, providing you with a single contract. We manage deadlines, payment schedules, and more, allowing you to focus on your daily responsibilities.

Ready to reward your employees with an extraordinary travel experience? Fill out our contact form to get started. We’re excited to help you create an unforgettable incentive travel trip.